Features
Everything your paperwork does.
Without the paper.
Keep the formats your team already uses. FileFree handles the chasing, filing, retyping and finding.
Step 1 · Design
Design it in Excel.
Upload the formats you already have, or draw new ones in plain Excel. No form builder, no developer, no code.
- Layout, merged cells and colours carry over
- SUM, VLOOKUP and other formulas keep calculating live
- Unlimited templates
- In-process inspection reportQC · 14 columns · 6 formulasReady
- Shift logProduction · 3 shiftsReady
- PDI reportPre-dispatch · 12 checkpointsReady
Step 2 · Fill
Your team just fills it.
Staff fill the same sheet on screen, and can edit only their own cells.
- Locked cells and protected formulas
- Scheduled daily, weekly or monthly
- No one has to remember, and no one has to chase
| Parameter | Spec (mm) | Reading |
|---|---|---|
| Bore diameter | 24.00 ± 0.05 | 24.01 |
| Flange thickness | 6.50 ± 0.10 | 6.4| |
| Overall length | 118.0 ± 0.2 | — |
Step 3 · Approve
One click to sign off.
A supervisor's approval locks the sheet as a permanent record, with its full audit trail.
- Approved records can't be edited
- The log shows who filled it, who approved it, and when
- Every record can be recovered exactly as it looked
- Filled by operatorShift B · Line 214:32
- VerifiedLine inspector14:51
- Approved and lockedQC supervisor15:06
Automation
It creates itself.
It flags what's missing.
Sheets are scheduled automatically, missed entries are flagged straight away, and you can see progress without asking anyone.
Checks
Planned checks and surprise checks.
Planned
Assign formats to teams on a daily, weekly or monthly schedule.
On the spot
Pull up any assigned format mid-shift, or for a pre-dispatch inspection.
Compliance
Built for ISO documentation.
Records are locked, dated and signed on approval, then kept for as long as you need them.
- Export to Excel or PDF
- An unchangeable activity log
- Kept on your own server, under your retention policy
- Audit evidence found by search, not by digging
- Incoming inspection · Line 212 Mar · approved by QC supervisorLocked
- In-process inspection · Shift A19 Mar · approved by QC supervisorLocked
- Pre-dispatch check27 Mar · approved by QA headLocked
Retrieval
Every record, searchable.
Records are filed and dated automatically, and stay searchable years later, without depending on one person's memory.
Your data stays with you
Runs on your server.
On your network.
Transparency that reaches your suppliers.
- Installed on-premise, at your site
- No internet needed for in-plant use on a wired LAN
- Tablets and phones connect over WiFi
- Works in any browser
- Encrypted backups every day, to a location you control
- Optional: extend FileFree to your suppliers. Every vendor record is filled, verified and approved in one place.
Records stay on your server. Suppliers connect in; nothing is stored outside.
Devices
PC, tablet or phone.
Right at the line.
PC
For the office, QC and production.
Tablet
At the machine, where readings are taken.
Phone
For quick spot checks on the floor.
See it on one of
your own formats.
A live walkthrough of one of your formats, from filling to sign-off to export. We'll visit your team on request.